I.       Name and address of responsible person

The person responsible within the meaning of the Basic Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Organisation team paEpsy 2019
University of Leipzig
Marschnerstr. 31
04109 Leipzig

Germany

E-Mail: info@paepsy-meeting.de

Website: www.paepsy-meeting.de

Webmaster: Nils Klinghammer

II.     Name and address of data protection officer

The data protection officer of the responsible person is:

Data Protection Officer of the University of Leipzig
Augustusplatz 10 (New Augusteum)
04109 Leipzig

E-Mail: dsb@uni-leipzig.de

III.   General information about data processing

1.     Scope of the processing of personal data

We process the personal data of our users only to the extent necessary to provide a functioning website and our content and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

2.     legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Para. 1 lit. a of the EU Basic Data Protection Regulation (DSGVO) serves as the legal basis.

The legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party is Art. 6 Para. 1 lit. b DSGVO. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another natural person necessitate the processing of personal data, Art. 6 para. 1 lit. DSGVO serves as legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 Abs. 1 lit. f DSGVO shall serve as the legal basis for the processing.

3.   Data erasure and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU ordinances, laws or other regulations to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for the further storage of the data for the conclusion or performance of a contract.

IV.  Provision of the website and creation of logfiles

1.     Description and scope of data processing

Whenever you access our website, our system automatically collects data and information from the computer system of the accessing computer. 

The following data will be collected:

  • Information about the browser type and the version used
  • The user’s IP address
  • Date and time of access
  • Web sites from which the user’s system accesses our website 

The data is also stored in the log files of our system. These data will not be stored together with other personal data of the user.

2.     legal basis for data processing 

Legal basis for the temporary storage of data and log files is Art. 6 Abs. 1 lit. f DSGVO.

3.    Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session. 

The storage in logfiles takes place in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. DSGVO.

also lies in these purposes.

4.    Duration of storage

The data are deleted as soon as they are no longer required for the purpose of their collection. In the case of the collection of data for the purpose of providing the website, this shall be the case when the session in question has ended.

If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5.    Objection and elimination possibility

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.

V.   Use of cookies

1.    Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified when the user accesses the website again. 

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. 

The following data is stored and transmitted in the cookies:

  • Language settings

The user data collected in this way is pseudonymised by technical precautions. It is therefore no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the user.

2.    Legal basis for data processing 

The legal basis for the processing of personal data using cookies is Art. 6 Abs. 1 lit. f DSGVO.

3.    Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

For the following applications we need Cookies:

  • Adjustment of language settings

The user data collected through technically necessary cookies are not used to create user profiles.

In these purposes also lies our legitimate interest in the processing of personal data under Art. 6 para. 1 lit. DSGVO. f DSGVO. 

4.    Length of storage, opposition and removal option

Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to the full extent.

VI.     contact form and e-mail contact

1.       Description and scope of data processing

A contact form is available on our website, which can be used for electronic contacting. If a user makes use of this possibility, the data entered in the input mask will be transmitted to us and stored. These data are:

  • Message transmitted in the wish box

At the time the message is sent, the following data will also be stored:

  • Date and time of the registration

For the processing of the data your consent is obtained in the context of the sending procedure and referred to this data security explanation.

Alternatively it is possible to contact us via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be saved. 

In this context, the data will not be passed on to third parties. The data will only be used for the processing of the conversation.

2.     legal basis for data processing 

Legal basis for the processing of the data is Art. 6 Abs. 1 lit. a DSGVO.

if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6 Abs. 1 lit. b DSGVO.

3.    Purpose of data processing

The processing of the personal data from the input mask serves us exclusively for the processing of the establishment of contact. If you contact us by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4.    Duration of storage

The data are deleted as soon as they are no longer required for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5.    Objection and elimination possibility

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of establishing contact will be deleted in this case.

VII. rights of the person concerned

If personal data is processed by you, you are the data subject within the meaning of the DSGVO and you have the following rights vis-à-vis the person responsible:

1.    Right to information

You may request confirmation from the person responsible as to whether personal data concerning you will be processed by us. 

If such processing is available, you can request information from the person responsible about the following information:

(1)     the purposes for which the personal data are processed;

(2)     the categories of personal data processed;

(3)       the recipients or categories of recipients to whom the personal information about you has been or will be disclosed;

(4)       the planned duration of the storage of the personal data concerning you or, if it is not possible to provide specific information in this respect, criteria for determining the duration of the storage;

(5)       the existence of a right to correction or deletion of personal data concerning you, a right to limitation of processing by the controller or a right to object to such processing; 

(6)     the existence of a right of appeal to a supervisory authority;

(7)       all available information about the origin of the data, if the personal data is not collected from the data subject;

(8)       the existence of automated decision making including profiling pursuant to Article 22(1) and (4) DSGVO and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.

2.    Right to correction 

You have a right of rectification and/or completion vis-à-vis the person responsible if the personal data processed concerning you are inaccurate or incomplete. The data controller must rectify this immediately.

3.    Right to limitation of processing

You may request that the processing of your personal data be restricted under the following conditions:

(1)       if you dispute the accuracy of the personally identifiable information concerning you for a period of time that allows the person responsible to verify the accuracy of the personally identifiable information;

(2)       the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data;

(3)       the data controller no longer needs the personal data for the purposes of the processing, but you need it to assert, exercise or defend legal claims, or

(4)       if you have objected to the processing pursuant to Art. 21 Para. 1 DSGVO and it is not yet clear whether the legitimate reasons of the data controller outweigh your reasons.

Where the processing of personal data concerning you has been restricted, such data may be processed only with your consent or for the purpose of asserting, exercising or defending legal rights or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or of a Member State, apart from their storage.

If the processing restriction has been restricted according to the above prerequisites, you will be informed by the person responsible before the restriction is lifted.

4.    Right to deletion

a)    Cancellation obligation

You may request the data controller to delete the personal data concerning you immediately, and the data controller shall be obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data relating to you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke the consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a DSGVO and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 (2) DSGVO.

(4) Personal data concerning you have been processed unlawfully.

(5) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

(6) The personal data concerning you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 DSGVO.

b)    Information to third parties

If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 para. 1 DSGVO, he shall take appropriate measures, also of a technical nature, taking into account the available technology and the implementation costs, to inform those responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.

c)    Exceptions

The right to deletion does not exist if the processing is required

(1) on the exercise of freedom of expression and information;

(2) to fulfil a legal obligation which the processing requires under the law of the Union or of the Member States to which the controller is subject, or to perform a task in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;

(4) for archival purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to in Section a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) for the assertion, exercise or defence of legal claims.

5.    Right to information

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, cancellation or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right vis-à-vis the person responsible to be informed of these recipients.

6.    Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the responsible person in a structured, common and machine-readable format. In addition, you have the right to communicate these data to another responsible person without being hindered by the responsible person to whom the personal data was provided, provided that

(1) the processing is based on a consent pursuant to Art. 6 Para. 1 lit. a DSGVO or Art. 9 Para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 Para. 1 lit. b DSGVO and

(2) processing is carried out using automated processes.

In exercising this right, you also have the right to request that the personal data concerning you be transmitted directly by a responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.    Right of objection

You have the right, for reasons related to your particular situation, to object at any time to the processing of personal data concerning you carried out on the basis of art. 6 para. 1 lit. or f DSGVO; this also applies to a profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can prove compelling legitimate reasons for the processing outweighing your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct advertising, you have the right at any time to object to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling to the extent that it is connected with such direct advertising.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in relation to the use of Information Society services – notwithstanding Directive 2002/58/EC – by means of automated procedures using technical specifications.

8.     Right to revoke the data protection declaration of consent

You have the right to revoke your data protection consent at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke your consent.

9.    Automated decision in individual cases, including profiling

You have the right not to be subject to any decision based solely on automated processing – including profiling – that has any legal effect on you or similarly significantly affects you. This does not apply if the decision 

(1) is necessary for the conclusion or performance of a contract between you and the person responsible,

is necessary for the conclusion or performance of a contract between you and the person responsible

(2) is authorised by legislation of the Union or of the Member States to which the person responsible is subject, and such legislation contains adequate measures to safeguard your rights and freedoms and your legitimate interests or

(3) with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 DSGVO unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the responsible person shall take reasonable measures to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain the intervention of a person on the part of the responsible person, to present his or her point of view and to contest the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the DSGVO. 

Our supervisory authority is the Saxon Data Protection Commissioner.

The supervisory authority to which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.